Practice Spaces & Venue Access

This page has been updated with practice room and venue information for the 2021-2022 academic year. Students can place requests for room reservations starting on Tuesday, September 21.

Guidelines for Students

The following policies and procedures describe the spaces to which students have access and for what purpose, as well as how access is gained. Every effort has been made to meet the needs of all students as equitably as possible while preserving the integrity of our state-of-the-art facilities.

Building Maps of Venue Access

Regenstein, Floor 1 & Ryan Center, Floor 2 Ryan Center, Floor 3


Practice Rooms Top

It is the Bienen School’s general policy that all individual practice is expected to take place in a practice room.

The Bienen School boasts more than 130 practice rooms, most of which are located in the Ryan Center for the Musical Arts. All RCMA practice rooms are accessible only by Bienen music majors. Practice rooms in Regenstein Hall are available to music majors as well as to non-majors during any quarter they’re enrolled in lessons and/or an ensemble.

All practice rooms are available 7 a.m. to midnight, seven days a week. Most rooms can be reserved in advance via a weekly sign-up sheet posted outside each room, but otherwise, rooms are available on a first-come, first-served basis. Some rooms may only be reserved for specific purposes; see individual room descriptions below.

Access to all practice rooms requires a registered HID-enabled WildCARD, and student cards are programmed with different access to certain rooms depending on a student’s area of study. Questions about WildCARD access should be directed to Music Facilities staff via email at musicfacilities@northwestern.edu.

Below is a comprehensive list of all practice rooms and their designated access groups:

Non-Major Rooms (26)

Access Group

Any Northwestern student who has been granted non-major practice access, and all Bienen School music majors

Rooms

Regenstein, Floor 1: 101, 102, 103, 104, 118, 120, 122, 124, 126, 130, 132, 134, 136, 138, 140, 142, 144, 146, 148, 150, 152, 154, 156, 158, 160, 162

Non-major access is only valid during quarters of active enrollment in lessons and/or an ensemble, and students receive access instructions directly from their instructor.

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Instrument / Voice Rooms (61)

Access Group

Bienen School music majors

Rooms

RCMA, Floor 2: 145, 175C, 177 (A-B-C), 179 (A-B-C), 181A
RCMA, Floor 3: 116 (A-B-C), 118 (A-B-C), 120 (A-B-C), 122 (B-C), 124 (B-C), 126, 128, 130, 132, 134, 135, 139, 146, 154, 165 (A-B), 167 (A-B-C), 169 (A-B-C), 171 (A-B-C), 173 (A-B-C), 175 (A-B-C), 177 (A-B-C), 179 (A-B-C), 181 (A-B-C), 183 (A-B-C), 185A

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Collaborative Practice Rooms (10)

Access Group

Bienen School music majors

Rooms

RCMA, Floor 3: 143, 144, 145, 147, 148, 149, 151, 152, 153, 155

Rooms may only be reserved in advance for collaborative practice between Bienen performance majors and an accompanist/collaborative pianist, or by any student chamber ensemble that includes a pianist. Otherwise, rooms are available on a first-come, first-served basis; however, occupants must yield to collaborative practice, even if no reservation is in place.

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Percussion Rooms (9)

Access Group

Bienen School percussion majors

Rooms

Regenstein, Floor 1: 106, 108, 110, 112, 114, 116, 121
RCMA, Floor 2: 175(A-B)

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Jazz Percussion Room (1)

Access Group

Bienen School jazz percussion majors

Room

RCMA, Floor 2: 181B

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Harp Room (1)

Access Group

Bienen School harp majors

Room

RCMA, Floor 3: 124A

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Piano Rooms (11)

Access Group

Bienen School piano majors

Rooms

RCMA, Floor 3: 160*, 162, 164, 166, 168, 170, 174, 176, 178, 182, 184

*RCMA 3-160 should be used for practice with prepared piano, which should receive priority access to this room if other piano practice rooms are available.

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Graduate Piano Rooms (3)

Access Group

Bienen School graduate student piano majors

Rooms

RCMA, Floor 3: 172, 180, 186

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Duo Piano Rooms (2)

Access Group

Bienen School piano majors

Rooms

RCMA, Floor 3: 141, 142

Rooms may be reserved in advance by Bienen School piano majors only, and are intended for duo-piano practice or for small chamber ensembles that include a pianist. They should not be used for individual practice or by chamber ensembles that do not include piano.

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Non-Major Lesson Rooms (2)

Access Group

Any graduate student enrolled to teach non-major lessons

Rooms

RCMA, Floor 3: 156, 157

These rooms are reserved for the exclusive use of graduate students teaching non-major lessons, and they may be accessed by those students on a first-come, first-served basis whenever the room is not in use for a lesson.

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Practice Rooms Quick Summary

  • All independent rehearsal is expected to take place in a practice room
  • Access hours for all practice rooms are 7 a.m. to midnight, seven days a week

  • Most practice rooms can be reserved via sign-out sheet posted outside each room

  • Student WildCARDs allow varied access depending on major and area of study

  • Contact Music Facilities (musicfacilities@northwestern.edu) with any questions or problems related to WildCARD access


Performance Rooms Top

The Bienen School recognizes the value for Bienen students to practice and make recordings in a performance venue. As such, students can reserve up to eight (8) hours each term in one of the performance rooms: McClintock Choral and Recital Room (RCMA 1-190) and Regenstein Master Class Room (REG MCR).

Students who want to make recordings undisturbed should post signage to this effect on all doors leading into the venue.

Performance Room Guidelines

  • Reserve rehearsal and recording time using Northwestern’s 25Live Room & Event System (RES). See Making Reservations at the bottom of this page for more information.
  • Limit of eight (8) hours per student each quarter in a performance room.
  • Requests must be made at least 48 hours and no more than three (3) weeks in advance. Weekend requests must be submitted before 9 a.m. on the Friday before to be approved. 
  • Requests can be made in increments of 15 minutes (with a minimum of 30 minutes) and are limited to no more than two (2) consecutive hours.
  • Students can reserve up to two hours per day, in either venue, but they may not make concurrent reservations in both rooms.
  • Operating hours for both venues are 8:30 a.m. to 9:45 p.m., and students must vacate no later than 9:45 p.m. so the room and equipment can be properly secured.
  • No more than five minutes before their scheduled time, students must check out an access card at the Concert Management Office (CMO) and leave their WildCARD in its place. The access card should be returned to CMO immediately following the reservation. Unreturned access cards will result in a $35 replacement fee.
  • Consistent failure by any student to adhere to policies and/or instructions from CMO staff may result in the suspension or revocation of venue access privileges.
  • Contact CMO at musicvenues@northwestern.edu with questions related to performance room reservations.

Academic Breaks & Summer Session

During academic breaks and the summer, students may submit requests that occur between the hours of 8:30 a.m. to 4:45 p.m., Monday through Friday, and these hours are subject to change depending on the university’s schedule. Students are permitted to reserve up to four (4) hours a day and up to eight (8) hours each week in any performance room.


Zoom Cart Rooms Top

WHO?

Bienen School music majors

WHAT?

These practice rooms are equipped with a Zoom cart and may be reserved for distance learning activities, including remote lessons.

WHERE?

RCMA, Floor 3: 114 (upright piano only), 133 (no piano), 137 (no piano)

WHEN?

Requests may be submitted for reservations that occur between 9 a.m. and 9:30 p.m., seven days a week. Reservations may not exceed 90 minutes, and students are limited to one reservation per day in a Zoom cart room. 

HOW?

Online: Requests must be made at least 48 hours and no more than three (3) weeks in advance, and weekend requests must be submitted before 9 a.m. on the Friday before to be approved. Reserve time using Northwestern’s 25Live Room & Event System (RES). See Making Reservations at the bottom of this page for more information. 

In-Person: Reserve time at the Faculty Support Center (RCMA 2-000) during business hours, which are Monday through Friday, 9 a.m. to 5 p.m. Weekend requests must be made before the end of the day on Friday, as the office is not open on weekends.

ACCESS?

Zoom cart rooms remain locked, so to enter the room, students must check out an access card prior to their reservation from the Faculty Support Center during business hours (M–F, 9 a.m. to 5 p.m.). Access cards should be returned after use to the drop box located in the vending area on the first floor of RCMA (see map), and they must be returned no later than noon the following business day. Unreturned access cards will result in a $35 replacement fee. 


Chamber Ensemble Rooms Top

WHO?

Bienen School music majors

WHAT?

Four large rooms with a grand piano that may be reserved for chamber ensemble rehearsals. When not reserved, these rooms are available to Bienen performance students for open rehearsal on a first-come, first-served basis; however, individuals must yield to ensembles, even if no reservation is scheduled.

WHERE?

Regenstein, Floor 1: 117, 119, 137, 139

WHEN?

Requests may be submitted for reservations that occur between 7 a.m. and midnight, seven days a week. Reservations may not exceed two (2) hours, and groups are limited to one reservation per day in a chamber ensemble room. 

HOW?

Online: Requests must be made at least 48 hours and no more than three (3) weeks in advance, and weekend requests must be submitted before 9 a.m. on the Friday before to be approved. Reserve time using Northwestern’s 25Live Room & Event System (RES). See Making Reservations at the bottom of this page for more information. 

In-Person: Reserve time at the Faculty Support Center (RCMA 2-000) during business hours, which are Monday through Friday, 9 a.m. to 5 p.m. Weekend requests must be made before the end of the day on Friday, as the office is not open on weekends.

ACCESS?

Chamber ensemble rooms remain unlocked and available to Bienen performance students between 7 a.m. and midnight, seven days a week.
 


Large Rehearsal Rooms Top

The Bienen School’s two large ensemble rehearsal rooms, the Pick-Staiger Rehearsal Room and Regenstein 011, are primarily for use by the Bienen School’s performing ensembles and conducting classes. These curricular activities, as well as occasional use of the rehearsal room by organizations that have rented Pick-Staiger Concert Hall, are given priority access to the space. Managing the schedule of daily activities in these rooms is intricate and complex, and availability is very limited.

However, the Bienen School understands the benefit to many students and student ensembles to have access to large practice spaces. To allow the use of these rooms, policies have been established for each as described below.

Pick-Staiger Rehearsal Room

Bienen students are welcome to practice in the Pick-Staiger Rehearsal Room on a first-come, first-served basis when the space is not in use and only when the building is open. Operating hours for Pick-Staiger Concert Hall are 8:30 a.m. to 10 p.m., seven days a week, whenever classes are in session, and hours vary during academic breaks and the summer.

Each day, a schedule of activities is posted outside the room so students can see when the space is available. However, these schedules are subject to change without notice, and students are expected to vacate at the request of Concert Management Office staff, including student house managers.

Regenstein 011

All percussion students have access to room 011 on the lower level of Regenstein Hall during regular building hours, 7 a.m. to midnight. Additionally, all other Bienen students are welcome to practice in Regenstein 011 on a first-come, first-served basis between the hours of 10 p.m. and midnight, seven days a week.

Important Note

Bienen large rehearsal rooms are busy spaces, often involving a significant amount of set-up prior to the start of classes and rehearsals. It is critical all students ensure these spaces remain clean and any equipment used is returned to its proper storage location. If use of large rehearsal rooms results in unreasonable inconvenience for curricular ensembles or other tenants, access will no longer be provided to students.


Classrooms Top

Classrooms are not available for students to reserve for individual practice. However, chamber ensembles may be scheduled in classrooms when other chamber rehearsal spaces are unavailable. Additionally, student requests for classrooms will be considered for alternate purposes, such as mock auditions or recordings.

Any Bienen student wishing to reserve classroom space must make their request in person at the Faculty Support Center in RCMA 2-000. Prior to any scheduled reservation, students must pick up an access card during business hours, 9 a.m. to 5 p.m., Monday through Friday. Access cards should be returned after use to the drop box located in the vending area on the first floor of RCMA (see map), and they must be returned no later than noon the following business day. 

Student organizations/groups seeking a venue for a meeting, presentation, or other non-musical activity may request a classroom with Music Facilities staff via email at (musicfacilities@northwestern.edu). All such requests are subject to availability and are granted at the discretion of the Music Facilities office.

Students are expected to stow all stands and chairs following use of any classroom and ensure the space is left clean and in order. Classrooms available for reservation by students are:

  • RCMA, Lower Level: 111, 113, 115, 121
  • RCMA, Floor 1: 160, 164, 168, 172, 176, 180

Making Reservations Top

Use Northwestern’s 25Live Room & Event System (RES) to place requests for Zoom cart, chamber ensemble, and performance rooms. INSTRUCTIONS

  1. Go to http://res.northwestern.edu and sign in to RES using your NetID and password. Select the 25Live Pro icon to navigate to the dashboard.
  2. In the Search Locations box on the dashboard, search the letters “BSM” (no quotation marks) to see a list of all the Bienen spaces you can reserve online.
  3. Above the list of BSM spaces, select the Availability view to see all room calendars at the same time. Move to a different day by clicking on the date above the list.
  4. To make a request, hover over any empty half-hour slot and select the pencil and paper icon that appears, which will take you to an Event Form.
  5. Complete the fields on the Event Form, and note the following:
    a) Enter the Event Name in the following format, using your last name: Student Reservation – LAST NAME
    b) Check that the correct date is selected and set the desired request time—up to two (2) hours for performance and chamber ensemble rooms and up to 90 minutes for Zoom cart rooms.
    c) Check that the desired location is selected, agree to the terms of use, and click the Save button to submit your request.
  6. Your request will be reviewed by the designated Bienen office, and you will receive an email confirmation when your request has been processed.

Refer to the PDF below, which includes screen images, to download the detailed instructions above.

Step-by-Step Instructions for Requesting a Room (PDF)


Frequently Asked Questions Top

Q. My WildCARD won’t grant me access to a practice room I should be able to access based on my major/area of study. Who should I contact?

A. Questions regarding your WildCARD access should be directed to Music Facilities at musicfacilities@northwestern.edu.

Q. Why am I limited to just eight hours in McClintock and MCR each quarter?

A. The limit on venue use allows all students the best chance of securing a performance space when they need it most. Whether it’s recording a demo for auditions or scheduling additional rehearsal time prior to a recital, these limitations help to ensure a performance venue is available when students need one for specific purposes.

Q. Does my recital dress rehearsal count toward my total performance room reservation hours in a quarter?

A. No, recital dress rehearsals do not count toward the eight-hour limit on performance room reservations in that quarter.

Q. If I need to trade my personal WildCARD for a special Millennium access card to enter a performance venue, can I still access my locker?

A. Yes, the Millennium access cards for performance venues will also work wherever a Bienen student’s WildCARD typically works.

Q. Is there another performance space on campus where I can make a reservation?

A. Yes, students may consider using Lutkin Hall, a 286-seat venue located at 700 University Place, which has a Steinway “B” (7-ft.) piano. Separate rental fees may apply and are the responsibility of the student. 

Lutkin is managed by Norris University Center, and more information can be found by calling (847) 491-7285 or sending an email to lutkin-hall@northwestern.edu.