Practice Spaces & Venue Access

Updated in fall quarter 2020 and subject to change at any time.

Guidelines for Students

Access to Bienen School facilities and practice rooms is only available to current students who have permission to be on campus (graduate students, upperclassmen, sophomore instrumental majors, and non-music majors registered for private lessons). A registered Wildcard is required to enter all Bienen School spaces.

The following policies and procedures describe the spaces to which students have access and for what purpose, as well as how time is scheduled and entry is gained. Every effort has been made to meet the changing needs of all students as equitably as possible in response to COVID-19 restrictions and modified modes of instruction.

The categories described in each of the sections listed below are shown on the room charts that can be accessed below. A legend is shown at the top of the page.

Bienen Venue Access Room Charts (PDF)


Practice Rooms Top

It is the Bienen School’s policy that all individual practice is expected to take place in a practice room. Students have been assigned to specific practice rooms and have received direct communication from Bienen School Music Facilities with their room assignments. On-campus students who have not yet been assigned a room may contact Music Facilities to request one.

Practice room hours are 7 a.m. to 10 p.m., seven days a week.

Practice Room Expectations

  • Only ONE OCCUPANT is permitted in a room at a time.

  • WASH YOUR HANDS using soap and water before and after using the practice room.

  • Upon entering, DISINFECT COMMON SURFACES (chair, stand, piano, door knob) with the disinfectant wipes provided in each room (Diversey Oxivir), which are the only ones approved for use on the piano.

  • Do NOT DISINFECT common surfaces when you EXIT.

  • Practice rooms must remain EMPTY FOR AT LEAST 30 MINUTES AFTER EACH AND EVERY USE so the ventilation system can safely recirculate the air.

  • Only use the room to which you have been ASSIGNED.

  • Students must coordinate EQUITABLE SHARED USE of their assigned room among themselves.

  • Clear and FREQUENT COMMUNICATION is critical for students to properly observe the safety measure of 30 minutes between uses.

  • Complete guidelines for practice room usage are posted in each room.

Show More

Individual Remote Lessons Top

WHO? Students registered for applied study, and who have permission to be on campus, may reserve time in one of the spaces listed below to hold their remote one-on-one lessons with applied faculty members.

WHAT? Time should be reserved in 90-minute blocks—a 60-minute lesson followed by 30 minutes when the space remains empty so the ventilation system can safely recirculate the air.

WHERE? The following rooms in Regenstein (REG) and the Ryan Center (RCMA) have been designated for remote lessons: REG 119, REG 139, RCMA 3-133, and RCMA 3-137. A registered Wildcard is required to enter these spaces.

WHEN? Remote lessons may be scheduled to begin any time between 9 a.m. and 8:30 p.m., seven days a week. All requests must be made at least 48 hours in advance, and weekend requests must be submitted before 9 a.m. on the Friday before to be approved. Requests cannot be made more than two weeks in advance.

HOW? Reserve chamber music rehearsal time in Northwestern’s 25Live Room & Event System (RES). See Making Reservations at the end of this page for more information.


Chamber Music Rehearsals Top

WHO? Students enrolled in chamber music, and who have permission to be on campus, may reserve time in one of the spaces listed below to hold rehearsals with their chamber ensemble.

WHAT? Time should be reserved in 90-minute blocks—60 minutes of rehearsal followed by 30 minutes when the space remains empty so the ventilation system can safely recirculate the air.

WHERE? The following rooms in the Ryan Center (RCMA) and Kresge Centennial Hall (KRG) have been designated for chamber music rehearsal depending on whether there is piano in the group. A registered Wildcard is required to enter these spaces.

  • WITH Piano: RCMA LL-113 and RCMA LL-121
  • WITHOUT Piano: KRG 2430, KRG 2435, and KRG 2440

WHEN? Chamber music rehearsals may be scheduled to begin any time between 9 a.m. and 8:30 p.m., seven days a week. All requests must be made at least 48 hours in advance, and weekend requests must be submitted before 9 a.m. on the Friday before to be approved. Requests cannot be made more than two weeks in advance.

HOW? Reserve chamber music rehearsal time in Northwestern’s 25Live Room & Event System (RES). See Making Reservations at the end of this page for more information.


Student & Accompanist Practice Top

WHO? Students enrolled in classes, and who have permission to be on campus, may reserve time in one of the spaces listed below to hold rehearsals with a piano accompanist.

WHAT? Time should be reserved in 90-minute blocks—60 minutes of rehearsal followed by 30 minutes when the space remains empty so the ventilation system can safely recirculate the air.

WHERE? The following rooms in the Ryan Center (RCMA) have been designated for solo musicians to rehearse with a piano accompanist: RCMA LL-115, RCMA 1-160, RCMA 1-164, and RCMA 3-131. A registered Wildcard is required to enter these spaces.

WHEN? Solo musician with piano accompanist rehearsals may be scheduled to begin any time between 9 a.m. and 8:30 p.m., seven days a week. All requests must be made at least 48 hours in advance, and weekend requests must be submitted before 9 a.m. on the Friday before to be approved. Requests cannot be made more than two weeks in advance.

HOW? Reserve student and accompanist rehearsal time in Northwestern’s 25Live Room & Event System (RES). See Making Reservations at the end of this page for more information.


Student Recordings & Rehearsals Top

Students enrolled in classes, and who have permission to be on campus, may reserve time in McClintock Choral and Recital Room or the Regenstein Master Class Room (MCR) as described on the Student Venue Reservations page.


Making Reservations Top

Use Northwestern’s 25Live Room & Event System (RES) to place requests for individual remote lessons, chamber music rehearsals, and student and accompanist practice: http://res.northwestern.edu. The documents below contain detailed instructions for using RES to make your requests.

Step-by-Step Instructions for Requesting a Room (PDF)

Viewing Room Availability First and Requesting a Room (PDF) 

INSTRUCTIONS

  1. Go to http://res.northwestern.edu and sign in to 25Live RES using your NetID and password.
  2. Click either “Event Form” in the page’s header or the large “Create an Event” button to proceed to the Event Request Form.
  3. Complete the required fields on the Event Request Form, including the name of the activity, the date, and the time.
  4. In the Location section, enter “BSM” into the Search Locations field. This will bring up a list of room available for students to reserve. Those spaces available during the time requested will have a blue Reserve button to select.
  5. Agree to the Terms of Use for space utilization.
  6. In the Internal Notes section, list the full names of the student(s) who will be using the space.
  7. Click the Save button to submit your request, which will be reviewed by the Faculty Support Center. A confirmation notice will be sent via email when the request has been processed.