COVID-19 Information for the Bienen School Community

For continued updates regarding Northwestern University's response to COVID-19, visit the link below:
Northwestern COVID-19 and Campus Updates

NOTE: This page will be updated as more information becomes available. Last updated 11/03/2020

Health and Safety Top

The Bienen School's instruction presents unique considerations during the COVID-19 crisis. Therefore, in collaboration with University administration, we have developed a reporting protocol that is unique to Bienen.

What happens if you test positive for COVID-19?

If you are identified through testing as a positive case, you may first be notified electronically before you are contacted by the NU COVID Response Team (CRT). Due to Illinois Department of Public Health regulations and scheduled batch reporting from the NU testing labs, it could be hours after the electronic notification before the same information of a positive test is provided to the NU CRT and to Bienen administrators.

As a member of the Bienen community, if you are notified of a positive test please follow these steps:

1) If you receive notification of a positive result prior to hearing from the CRT, immediately begin to self-isolate pending further guidance and call the CRT at 847-491-8422.

2) Next, and as soon as possible, please contact the appropriate individual, as follows:

This notification will provide the Bienen administrative team the immediate opportunity to consider whether certain classes, ensembles, or other activities should be canceled or moved to a remote format while the contact tracing process runs its course. Upon review, Bienen administrators will notify appropriate faculty, who will notify students of any canceled instruction.

Health and safety precautions for the Bienen School of Music

  • Face masks are required to enter all Bienen School buildings and must be worn in all public and shared environments on campus in accordance with Northwestern’s policy on face coverings.
  • The Bienen School is actively discussing policies regarding the use of face masks while playing certain instruments. We will continue to work with appropriate members of faculty to design protocols specific to each instrument and setting.
  • There are sanitizing stations at building entrances, hand sanitizer dispensers at various locations, and appropriate supplies in specific spaces. Students are encouraged to bring additional personal protective equipment (PPE) for their personal use.
  • Students are expected to regularly disinfect surfaces in spaces where there is in-person teaching, such as classroom chairs, music stands, etc. Specific office cleaning protocols has been provided to student assistants.
  • Visual signage is posted throughout buildings, providing a wide range of helpful information and guidance. This is standardized university signage to ensure consistency across campus. Signage promotes social distancing, encourages traffic patterns, shares Centers for Disease Control and Prevention (CDC) guidelines, and provides reminders regarding personal hygiene, PPE, and more specific information for high-traffic areas, including restrooms, common areas, and elevators.
  • Northwestern Facilities Management continues to perform preventive maintenance (PM) on the University’s ventilation systems, including cleaning air handling units, completing PM cycles on ventilation equipment, and changing filters on a consistent basis. Facilities Management has also fully disinfected both campuses using an EPA and CDC approved disinfectant and increased cleaning protocols, including regularly disinfecting high touch surfaces.

Resources


Academics Top

Fall 2020 Information

On August 28, the University announced that first- and second-year undergraduate students would not be allowed on campus and will begin the academic year on a remote-only basis. (See all the Latest Developments from the University.) However, academic exceptions have been made for Bienen School sophomore instrumental majors, who have access to in-person lessons and/or in-person ensembles and chamber music. The Provost’s Office has been in touch with those students regarding the exception.

Classes

  • Most academic music classes – music theory and cognition, musicology, music composition, and music education – are held virtually. 
  • Select music education and performance classes are being offered as a hybrid model of remote and face-to-face instruction.

Lessons

  • Lessons are being conducted online and in-person. The number of in-person lessons varies by program, instrument-specific needs, and the availability of appropriate instructional spaces.
  • Under current capacity and space restrictions, most faculty studios and offices cannot serve as instructional spaces. Therefore, we are using classrooms and other larger spaces to accommodate in-person lessons.

Large Ensembles and Opera

  • Wind, orchestra and jazz conductors are working with students in smaller configurations of instruments and/or a rotation of multiple, smaller groups.
  • All choirs and classes that include singing are online only. Opera classes are primarily online with some in-person opportunities.
  • The school is also offering remote ensemble options for student instrumentalists who are not on campus or who need to satisfy their major ensemble requirement without participating in a face-to-face ensemble.

Chamber Music and Jazz Small Ensembles

  • Most chamber music instruction (strings, piano and winds) is being offered via hybrid model with remote and face-to-face opportunities for students.
  • Jazz Small Ensembles meet face-to-face on a rotation basis each week.

Student Advising

All student advising is being conducted remotely.

Technology Recommendations

Students are encouraged to obtain the following items to aid in remote coursework. For additional technology resources, visit the Keep Learning website.

  1. A good, independent microphone that can be positioned to capture the instrument, ideally on a tripod.
  2. An independent webcam, also positionable, so that faculty can assess student technique.
  3. A computer with a minimum i5 processor (4 years old or less), at least 8 GB of RAM, and a SSD hard drive with 30 GB available.
  4. A wired ethernet connection to an internet source or a wireless router that is less than 20 feet away.
  5. An internet connection with a minimum of 25 Mbps download and 2 Mbps upload. If students are sharing their internet with others in the household during class time, this may need to be at least doubled.
  6. A good pair of headphones, so that the outgoing audio is isolated from the incoming audio.

Important Fall 2020 Dates

Week of August 24

Registration week for returning graduate and undergraduate students

September 6-15

Wildcat Welcome: advising and registration sessions for new students

September 6-20

Wildcat Wellness: modified quarantine period

September 16

Fall classes begin

November 24

Face-to-face on-campus fall classes end

December 2-8

Final exams held remotely

Questions?

For questions regarding undergraduate programs, contact Linda Jacobslinda.jacobs@northwestern.edu or Jeff Merkleyjeff.merkley@northwestern.edu

For questions regarding graduate programs, contact Patrick Zylka or Christina Wouters at musicgradservices@northwestern.edu


Building Access Top

Access to Bienen School facilities and practice rooms are only available to current Bienen students and nonmajors enrolled in lessons who have permission to be on campus. A registered Wildcard is required to enter all Bienen School spaces.

Students have been assigned to specific practice rooms to mitigate the potential spread of infection and aid in contact tracing. Practice rooms remain empty for at least 30 minutes after each use so that the ventilation system can safety recirculate air. On-campus students who have not yet been assigned a room may contact Music Facilities to request one.

It is the Bienen School’s policy that all individual practice is expected to take place in the practice room.

Practice Room Hours

Until Sept 20, 7 a.m. to 7 p.m.
From Sept 21, 7 a.m. to 10 p.m.

Practice Room Expectations

  • Only ONE OCCUPANT is permitted in a room at a time.

  • WASH YOUR HANDS using soap and water before and after using the practice room.

  • Upon entering, DISINFECT COMMON SURFACES (chair, stand, piano, door knob) with the disinfectant wipes provided in each room (Diversey Oxivir), which are the only ones approved for use on the piano.

  • Do NOT DISINFECT common surfaces when you EXIT.

  • Practice rooms must remain EMPTY FOR AT LEAST 30 MINUTES AFTER EACH AND EVERY USE so the ventilation system can safely recirculate the air.

  • Only use the room to which you have been ASSIGNED.

  • Students must coordinate EQUITABLE SHARED USE of their assigned room among themselves.

  • Clear and FREQUENT COMMUNICATION is critical for students to properly observe the safety measure of 30 minutes between uses.

  • Complete guidelines for practice room usage are posted in each room.

Questions?

Contact musicfacilities@northwestern.edu

Lockers

  • Returning instrumental performance majors who have an instrument locker may access the locker rooms between 7 a.m. and 10 p.m.
  • New instrumental performance majors who have not been assigned a locker may request one by emailing Faculty Support at musicfacultysupport@northwestern.ed

See more about Locker Check-Out Policies


Concerts and Events Top

To safeguard the health of all students, faculty, and community members, no public concerts will be presented by the Bienen School in the fall quarter. Additionally, all subscription series and guest artist concerts have been canceled for the remainder of the 2020-21 academic year.

Student Recitals

Only student recitals required for degree completion will be accommodated in the fall. Students will adhere to strict limitations on the number of people allowed on stage and in the audience.

Students should contact the Concert Management Office to schedule degree recitals. The Student Recital Scheduling webpage will provide more information as it becomes available.

Questions?

Contact events.music@northwestern.edu


Fall 2021 Admission Questions Top

The coronavirus outbreak has clearly affected how students and families navigate the college admission process. We have compiled FAQs regarding the fall 2021 admission process:

Undergraduate Frequently Asked Questions
MM & DMA Frequently Asked Questions
PhD Frequently Asked Questions


Visiting the School Top

The Bienen School of Music is offering virtual undergraduate information sessions via Zoom. All sessions will cover the application process, audition information, financial aid, degree options, and more. The session will include time for questions. You will receive a link to the meeting upon registration.
Register for a virtual information session

The Northwestern Office of Undergraduate Admission and Bienen School of Music have canceled all upcoming information sessions, campus tours, and large group visits. For the most up-to-date information on visiting campus, visit the Undergraduate Admissions website

Trial Lessons

Prospective students are welcome to contact faculty to inquire about trial lessons. If you would like to take a private lesson or arrange a virtual meeting with any of the Bienen School faculty, please reach out to them directly by visiting the Faculty Profiles section of our website. Currently, Bienen faculty are only able to conduct trial lessons through Zoom, FaceTime, or some other online forum. The Office of Music Admission does not schedule lessons on behalf of Bienen School faculty

Questions?

For information about the Bienen School of Music, visiting campus, or admission, please contact musiclife@northwestern.edu.


Teaching Resources Top

Northwestern recommends using Canvas to manage teaching-related materials, announcements, and discussions. Zoom, which is integrated into Canvas, is the preferred method for video interactions (e.g. live classes, meetings, one-on-one teaching, etc.), sharing presentations, and recording lectures, which can be stored online and made available for download from Canvas.

Below are a few resources that faculty may find useful:

Resources

Remote Teaching and Learning Guidance (Northwestern Digital Learning)
Resources for Teaching, Learning, and Working Remotely (Northwestern IT)
Keep Teaching (Northwestern Digital Learning)
Example Canvas classes (Canvas)
Getting started with Canvas (Canvas)
Zoom Learning Center (Canvas)
Northwestern Zoom Backgrounds (Northwestern Brand Tools)
Teaching & Learning Technologies: Workshops (Eventbrite)
Troubleshooting Home Internet (Northwestern IT)

Guidelines for Recording Individual Student Lessons

Instructors can determine whether or not they would like to record class sessions or portions of class sessions. Generally, students are prohibited from recording class sessions and are also prohibited from the distribution of class recordings. (See Guidelines for Recording Synchronous Remote Class Content.) However, Bienen School instructors and students may record lessons, as such recordings are legitimate teaching tools. Use of these recordings is restricted for educational use only; copyright still applies. 

Questions?

Contact music-IT@northwestern.edu